Need short-term equipment in Austin? We Rent Copiers can help!

Looking for a commercial color copier, high-quality printer, or secure shredding solution in Austin?

At We Rent Copiers, we offer hassle-free delivery and setup for short-term office equipment rentals throughout Austin, Texas, and the surrounding area.

Computer rental solutions
Computer rental solutions
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Business information

Hours: 8am - 8pm, Monday to Friday
Phone number:


We Rent Copiers, Austin
10808 US-290 Bldg. 9
Austin, TX 78736

Office equipment leasing
Business machine leasing
Printer and copier rentals

Trusted by leading brands

Rental services for multifunction copiers

Finding a commercial-grade office copier or multifunction printer for short-term usage can be a major hassle.

Many leasing companies cater to small businesses with multi-year printer rentals, which isn't practical for time-limited events like trade shows or conferences. Long copier leases often prove too costly and lengthy for such occasions.

We Rent Copiers focuses exclusively on short-term equipment rentals. We offer hassle-free, on-site delivery to most locations throughout the Greater Austin area.

Explore our product selection through the links below or reach out to our support team directly for pricing and a custom quote.

How it works

Simplify your event or temporary office setup with our straightforward process. From selecting your equipment to waving it goodbye, we’ve got you covered every step of the way.

Office technology for rent
01. Request quote

Select the equipment, location, and duration for your rental.

Lease a copier
03. Get to work

Use our fleet of printers, copiers & shredders to make your event a success.

Photocopier rentals
02. Wait for delivery & setup

Our team will deliver, configure, and calibrate your equipment while you wait.

Rent a printer
04. Say goodbye

When your event is complete, our team will remove the equipment.

Austin Resources

Several of our customers ask about more than new copiers and MFPs. Austin is a popular destination for corporate events, and we regularly receive inquiries about which local hotels and venues are best for booking.

We’ve compiled a shortlist of resources that can help you narrow down your search if you’re looking for lodgings and accommodations for your team.

Keep in mind that We Rent Copiers can deliver to almost any location in and around Austin.


Hyatt Regency Lost Pines

Located on the banks of the Colorado River, the Hyatt Regency Lost Pines offers a unique blend of luxury, nature, and Texas hospitality that makes it a standout option for travelers.

The ranch-style accommodation are surrounded by a sprawling resort and scenic trails, which can be explored on foot or horseback. Golf, kayaking, and other outdoor activities are also viable options for teams (See: PDF) who want to spend more time together.

Lost Pines is no slouch when it comes to meeting spaces, either. The hotel offers over 300,000 square feet of meeting space broken into a variety of floorplans.

An interior view of the Governor’s Suite at the Hyatt Regency Lost Pines in Austin, Texas.

Photo courtesy: Hyatt Regency Lost Pines

An interior view of the 2 Queen Corner Room at the JW Marriott Austin.

Photo courtesy: JW Marriott Austin

JW Marriott Austin

Nestled in the heart of downtown Austin, the JW Marriott Austin blends urban luxury with vibrant, Texas spirit. This hotel offers stunning views of the cityscape and also provides easy access to Austin's famed music scene, culinary delights, and cultural attractions.

The accommodations are designed with elegance and comfort in mind, offering guests a tranquil retreat amidst the buzz of the city. With its close proximity to Lady Bird Lake, guests can venture out for a jog on the lakeside trails or enjoy a paddleboarding session on the water. The hotel is also a stone's throw away from some of Austin's top entertainment districts.

The JW Marriott Austin also boasts over 110,000 square feet of versatile meeting and event space. This includes a variety of rooms and configurations, from grand ballrooms to intimate boardrooms, all supported by state-of-the-art technology and exceptional catering services.

Archer Hotel

Located in Domain Northside, the (dog-friendly) Archer Hotel Austin marries laid-back luxury with the lively spirit of a premier shopping and entertainment district. This boutique hotel, with its distinctive Texas charm, offers guests a unique blend of sophistication and warm hospitality.

The accommodations at the Archer are crafted for comfort and style, echoing Austin's eclectic spirit with local art and Texas-themed decor. The hotel’s location makes it perfect for exploring nearby trendy spots and enjoying the area's lively atmosphere.

Archer Hotel also features versatile meeting and event spaces, totaling over 16,500 square feet. Whether for business or social gatherings, the hotel provides modern amenities and a stylish setting, ensuring every event is seamlessly executed and truly unforgettable.

An interior view of the King’s Suite at the Archer Hotel, Austin.

Photo courtesy: Archer Hotel, Austin

An inside look at the Studio Suite at the Fairmont Austin in Austin, Texas.

Photo courtesy: Fairmont Austin

Fairmont Austin

Overlooking downtown Austin, the Fairmont Austin is an icon of luxury, offering guests unparalleled views of the city skyline and a gateway to the vibrant culture of the Texas capital.

This hotel stands out for its direct access to the Austin Convention Center, making it a prime choice for business and leisure travelers alike. Fairmont Austin's guest rooms and suites are havens of elegance, and with five restaurants and bars on-site, a variety of culinary experiences are available without ever leaving the hotel.

The hotel boasts over 140,000 square feet of event space, catering to everything from large conferences to small, team gathering. This space, combined with the Fairmont's downtown location and on-site amenities, ensures every event is memorable and productive.

Hotel Viata

Hotel Viata is an exquisite escape that blends Italian elegance with the laid-back charm of Texas Hill Country. This boutique hotel provides a peaceful respite from the city's hustle, while its proximity to the city allows guests to dive into Austin's vibrant culture and entertainment.

The hotel also offers an exceptional dining experience, focusing on authentic flavors and innovative dishes prepared with the freshest ingredients.

Amid its eclectic blend of amenities, Hotel Viata offers roughly 25,000 square feet of state-of-the-art event and meeting space broken up into multiple venues. It’s perfect for corporate retreats and social events for teams of any size.

An inside look at the Premier Room at the Hotel Viata in Austin, Texas.

Photo courtesy: Hotel Viata


Austin Convention Center

The Austin Convention Center is a premier destination for events of all sizes. This venue is renowned for its modern architecture and flexible space, and its strategic location in the heart of downtown has drawn visitors from around the globe for conferences, conventions, and exhibitions.

Overall, the convention center boasts over 247,000 square feet of column-free exhibit space, multiple ballrooms, and numerous meeting rooms, accommodating events from intimate gatherings to large-scale conventions. The facility is designed with the latest technology, ensuring every event runs smoothly.

With a commitment to sustainability and a LEED® Gold certification, the Austin Convention Center is not just a venue; it's a part of Austin's progressive ethos. Its proximity to hotels, restaurants, and entertainment venues makes it a cornerstone of the city's vibrant downtown scene, offering an authentic Austin experience to all who visit.

An inside look at the exhibit halls at the Austin Convention Center in Austin, Texas.

Photo courtesy: Austin Convention Center

An inside look at the exhibit halls at the Palmer Events Center in Austin, Texas.

Photo courtesy: Palmer Events Center

Palmer Events Center

The Palmer Events Center is nestled against the picturesque backdrop of Butler Park and Lady Bird Lake. The facility itself is widely celebrated for its stunning architecture, which blends with the surrounding greenery and offers a sophisticated venue for a wide range of events.

Overall, the Palmer Events Center features roughly 130,000 square feet of customizable meeting space divided into two spacious exhibit halls, multiple meeting rooms, and a grand lobby. Designed with flexibility in mind, the facility can adapt to the unique needs of each event, ensuring a perfect fit for both large-scale exhibitions and intimate celebrations.

Beyond its functional design, the Palmer Events Center prioritizes environmental responsibility, boasting features that minimize its ecological footprint. Its prime location, just a stone's throw from downtown Austin, allows guests to easily explore the city's vibrant culture, dining, and entertainment options, making every event an opportunity to experience the best of Austin.

Assembly Hall Austin

Assembly Hall, located less than a mile from Austin Central Business District, offers a more intimate alternative to venues like the Austin Convention Center (just a short distance away).

While the venue only provides around 8,500 square feet in venue space, divided into the Main Hall, Meeting Room, and Courtyard, the space offers a distinct feel and can serve as a unique backdrop for a wide variety of events.

This venue was converted in early 2024 from a bakery-turned-office space to a new venue space, making it an notable and interesting addition to Austin’s variety of venue options. It’s perfect for teams looking for a change of pace from hotel and convention center boardrooms.

An inside look at the Assembly Hall event space in Austin, Texas.

Photo courtesy: Assembly Hall

A closer look at the CRAFT workshop, featuring a large crafting table and various art supplies on shelves.

Photo courtesy: CRAFT


Craft Austin (CRAFT) offers a refreshing alternative for businesses seeking a meeting venue that combines creativity with a professional atmosphere. Most evenings, CRAFT functions as a walk-in adult crafting studio. However, the venue can often be reserved for corporate events and team-building activities.

The space is equipped to accommodate up to 50 people, making it suitable for smaller organizations or large teams. Whether you're planning a low-key team meeting or an out-of-the-box brainstorming session, this venue offers the facilities to meet your needs.

CRAFT’s commitment to creativity and hands-on activities offers a unique opportunity for teams to engage in crafting projects as part of their event. This approach breaks the monotony of traditional meeting venues and also encourages team bonding and creative thinking. It’s a unique approach for businesses looking to host meetings or events that truly stand out​.

Zach Theatre

Zach Theatre, founded in 1932 and standing as Austin's longest-running theatre company, creates intimate theatre experience in Central Texas. However, during the off hours, the building’s blend of historic charm and modern amenities make it an ideal venue for business events.

Zach Theatre is located near downtown Austin and boasts multiple meeting spaces — including three stages of varying size. These spaces are adaptable for a range of corporate functions, from intimate meetings to large-scale presentations or galas.

Beyond its physical attributes, Zach Theatre's commitment to the arts and community engagement provides a stimulating backdrop for events, encouraging creativity and innovation among participants. The venue's blend of theatrical history and contemporary sophistication offers a memorable setting for any business event.

A closer look at the Kleberg Stage, a venue of the Zach Theatre featuring three rows of sections of stadium seating facing inward toward a sunken stage.

Photo courtesy: Zach Theatre


Capital Metro

For business travelers visiting Austin, Capital Metro (CapMetro) offers a convenient and efficient way to navigate the city. Built to serve over 1 million people across 535 square miles, CapMetro’s network includes over 1,600 bus stops and 82 routes.

If you’re looking to explore the city from your hotel or quickly arrive at your meeting venue, there's likely a CapMetro service to get you there​. For those out late, CapMetro also offers Late-Night services running until 2 a.m. from Thursday to Saturday, perfect for experiencing Austin's renowned nightlife​.

Planning your trip is made easy with the CapMetro App, where you can buy passes and plan trips right from your smartphone. Day passes are affordably priced at $2.50 for Local bus service, including MetroRapid, and $7 for rail services, including MetroRail. This makes CapMetro a practical and economic choice for getting around the city.

A Capital Metro Rail train is docked at the Austin Downtown Station in Austin Texas.

Photo courtesy: Capital Metro

A cycling map from the City of Austin detailing bike routes and riding conditions on local roads.

Photo courtesy: City of Austin


MetroBike offers a convenient and sustainable way to navigate the city's sights and sounds. This bike share system, enhanced by CapMetro, lets you pick up a bike from one of many stations across Austin and drop it off at another station near your destination. The extensive cycling network is a flexible option for short trips around town or for exploring Austin's vibrant neighborhoods and attractions​.

Thanks to recent expansions, MetroBike now includes electric bikes (ebikes) alongside traditional bikes, making your ride smoother and less physically demanding. Stations are strategically located throughout the city, including downtown, ensuring easy access from most hotels and business centers​.

To use MetroBike, download the BCycle app and select one of the pass options that suits your schedule and rental duration. The system is designed to be user-friendly, offering an efficient and enjoyable way to enhance your visit to Austin, whether you're commuting or sightseeing​.

Additional resources

If you’re already in Austin, take the time to get away from your temporary offices and legal war rooms to enjoy the fresh, Texas air.

Austin is a popular tourist destination in its own right. Give your team some time to visit the local attraction, see the sights, and get a taste of Texas hospitality.

Here are a few resources that you can use to browse attractions, plan trips, and build an agenda that gives you a taste of everything Austin has to offer.

A photo of the Austin, Texas skyline.

Photo courtesy: Carlos Alfonso

  • Visit Austin. Offers a comprehensive guide to the city, including places to stay, things to do, restaurants, events, nightlife, and outdoor experiences. Their website is a great starting point for planning your trip to the Live Music Capital of the World​​​

  • Travel Texas Guide. Prepared by the Texas Department of Transportation, this website offers insights into places to see, things to do, and more in Texas. You can get a free travel guide to use while you're here in Texas​

  • City of Austin. Offers a ton of information for visitors, including non-emergency assistance and a list of area hospitals in case of medical needs. This resource can be helpful for ensuring a safe and enjoyable stay in Austin.

  • Austin Monthly. For those looking to dive into the city's culture, Austin Monthly magazine's website features articles on dining, entertainment, and events in Austin.

  • Eater Austin. For food enthusiasts, Eater Austin offers a comprehensive guide to the city's food scene, including restaurant reviews, openings, and food news. It's the go-to source for finding the best places to eat in Austin


Where do you deliver?

We Rent Copiers can deliver equipment to any venue within the Greater Austin area and beyond!

Many of our customers request delivery to hotel conference rooms, but we’ve also sent equipment to stadiums, corporate campuses, museums, and similar locations.

Are you based in Austin?

Yes! We have a local team and storage facility in Austin for shipping and receiving, which we use as a service hub for the surrounding region.

How does the rental process work?

We Rent Copiers offers a wide selection of office equipment, from commercial copiers to satellite and mobile internet.

After browsing our product selection, request a quote. A member of our sales team will help you finalize your order and confirm your details.

Your equipment will arrive at your requested location and will be ready to use by the start date you select.

When your rental period ends, our team will return to collect the equipment.

Do you offer black-and-white copiers?

Not exclusively.

However, almost all modern multifunction copiers and printers offer a black and white option.

It’s more cost effective for us to offer units that print services both in color and in black and white, since those units are more flexible.

Does my printer or photocopier come with everything pre-installed?

Yes. Anything you might need (toner, data plans, etc.) will be included with your equipment rental as part of your upfront costs.

If you have specific business needs, please let our sales team know.

How do service calls work?

Our in-house experts are available for troubleshooting and phone support during regular business hours.

On-site service calls are typically handled the following day.

Will I get the exact equipment model that I order?

Often, yes.

However, similar to a rental car agency, we carry a variety of models that offer similar performance.

Depending on warehouse availability, you may receive comparable equipment that varies slightly from your initial selection.

For example, we list HP Laserjet printers in our product selection, but we may send a comparable Kyocera or Canon copier if our primary models are unavailable.

Do you rent specific printer brands? (Panasonic, Toshiba, Ricoh, Xerox, etc.)

We primarily offer Sharp copiers, although we keep other brands in our warehouse.

If you need a specific model, we will try to accommodate your request.

Can I come pick up my rental?

Unfortunately, no.

Most of the commercial equipment we carry is too heavy to place inside a standard vehicle. (Nobody wants to load a Sharp Copier in the back of their car!)

We offer hands-off delivery and ship things quickly, especially if it’s local.

Can I extend the length of my rental?

Yes! All rental contracts can be extended beyond their initial end date.

In the event you need to retain your equipment, contact our support team.

Ready to get started?

Build the perfect temporary office today.